SAP Interview Questions -12

SAP Interview Questions -12

1.Explain the organizational assignment in the controlling module?

Company codes are assigned to the controlling area. A controlling area is assigned to the operating concern.Controlling Area is the umbrella under which all controlling activities of Cost Center Accounting, Product costing, Profitability Analysis and Profit Center are stored.
Operating Concern is the highest node in Profitability Analysis

2.What is primary Cost element and secondary cost element?

Every Profit and Loss GL account that needs to be controlled has to be defined as a cost element in SAP. Just as in FI General Ledger Accounts exist, in Controlling we have Cost element.
Each FI General Ledger Account which is a Profit and Loss Account is also created as a Cost element in SAP Primary Cost Elements are those which are created from FI general Ledger Accounts and impact the financial accounts eg. Travelling expenses,consumption account infact any Profit and Loss GL account
Secondary Cost Elements are those which are created only in controlling and does not affect the financials of the company. It is used for internal reporting only. The postings to these accounts do not affect the Profit or Loss of the company.
The following categories exist for secondary cost elements:

3.Internal Settlement:

Cost elements of this category is used to settle order costs to objects in controlling such as cost centers, pa segments etc.

4.Order/Results Analysis:

Used to calculate WIP on the order/project

5.Overhead
Used to calculate indirect costs from cost centers to orders

6. Assessment
Used to calculate costs during assessment

7.Internal Activity Allocation
Used to allocate costs during internal activity allocation such as Machine Labour etc

8.What are cost objects?

A cost object means a cost or a revenue collector wherein all the costs or revenues are collected for a particular cost object. Examples of this could be cost center, production order, internal order, projects, sales order
So whenever you look at any controlling function the basic thing you need to ask yourself is What is the cost element(expense) I want to control and what is the cost object ( ie either the production order,sales order,internal order) I am using to control this cost element. Sounds confusing read it again it is very simple
Controlling is all about knowing the cost element and the cost object. Every time pose this question to yourself what is the cost element what is the cost object.
At the end of the period all costs or revenues in the cost object are settled to their respective receivers which could be a gl account, a cost center , profitability analysis or asset.
Read this couple of times till you are clear if you are not clear write to me as this is the most important thing in Controlling.

9.How is cost center accounting related to profit center?

In the master data of the Cost Center there is a provision to enter the profit center. This way all costs which flow to the cost center are also captured in the profit center.
Cost centers are basically created to capture costs eg admin cost center ,canteen cost center etc Profit centers are created to capture cost and revenue for a particular plant, business unit or product line.

10.What is a cost element group?

Cost element group is nothing but a group of cost elements which help one to track and control cost more effectively. You can make as many number of cost element groups as you feel necessary by combining various logical cost elements.

11.What is a cost center group?

In a similar line the cost center group is also a group of cost centers which help one to track and control the cost of a department more effectively. You can make as many number of cost centers as you feel necessary by combining various logical cost centers
Infact you can use various combinations of cost center group with the cost element group to track and control your costs per department or across departments

12.What is the difference between Distribution and Assessment?

Distribution uses the original cost element for allocating cost to the sender cost center. Thus on receiving cost center we can see the original cost element from the sender cost center. Distribution only allocates primary cost.
Assessment uses assessment cost element No 43 defined above to allocate cost. Thus various costs are summarized under a single
assessment cost element. In receiver cost center the original cost breakup from sender is not available. Assessment allocates both primary as well as secondary cost.

13.What are the other activities in Cost center?

If you have a manufacturing set up entering of Activity prices per cost center/activity type is an important exercise undertaken in Cost center accounting.

14.What is a Activity Type?

Examples of Activity Type could be Machine,Labour Utilities.

15.What are the configuration settings maintained in the costing variant ?

Costing variant forms the link between the application and Customizing, since all cost estimates are carried out and saved with reference to a costing variant. The costing variant contains all the control parameters for costing.
The configuration parameters are maintained for costing type, valuation variants, date control, and quantity structure control.In costing type we specify which field in the material master must the price be updated,
In valuation variant we specify in what order the system should go about accessing prices for the material master (planned price, standard price, moving average price etc). Further which is the price which should be considered for activity price. How the system should select BOM and routing.

16.How does SAP go about costing a Product having multiple Bill of materials within it?

SAP first cost the lowest level product, arrives at the cost and then goes and cost the next highest level and finally arrives at the cost of the final product.

17.What does the concept of cost roll up mean in product costing context?

The purpose of the cost roll up is to include the cost of goods manufactured of all materials in a multilevel production structure within the cost of material located at the top of the structure.
The costs are rolled up automatically using the costing levels.
1) The system first calculates the costs for the materials with the lowest costing level and assigns them to cost components.
2) The materials in the next highest costing level (such as semi-finished materials) are then costed. The costs for the materials costed first are rolled up and become part of the material costs of the next highest level.

18.What is a settlement profile and why is it needed?

All the costs or revenues which are collected in the Production order or Sales order for example have to be settled to a receiver at the end of the period. This receiver could be a a gl account, a cost center, profitability analysis or asset. Also read the question “What is a cost object ” in the section Controlling.
In order to settle the costs of the production order or sales order a settlement profile is needed.
In a settlement profile you define a range of control parameters for settlement. You must define the settlement profile before you can enter a settlement rule for a sender.
The Settlement Profile is maintained in the Order Type and defaults during creating of order

19.What is required to be done if activity price is to be shown both fixed and variable?

In this case you need to plan both activity independent cost which are shown as fixed costs and activity dependent costs which are shown as variable costs.

20.Is it possible to calculate the planned activity output through system?

Yes. It is possible to calculate the planned activity output through system by using Long term Planning process in PP module.

21.Explain the process of calculating the planned activity output through Long term planning?

In Long term planning process the planned production quantities are entered for the planning year in a particular scenario. The Long term planning is executed for the scenario. This generates the planned activity
requirements taking the activity quantities from the routing and multiplying with the planned production. The activity requirements are then transferred to the controlling module
as scheduled activity quantities. Thereafter you execute a plan activity reconciliation which will reconcile the schedule activity and the activity you have planned manually. The reconciliation program updates the
scheduled activity quantity as the planned activity in the controlling module.

22.you want to revalue the production orders using actual activity prices. Is there any configuration setting?

Yes. There is a configuration setting to be done.Where is the configuration setting to be done for carrying out revaluation of planned activity prices in various cost objects?
The configuration setting is to be done in the cost center accounting version maintenance for fiscal year. This has to be maintained for version
0. You need to select revalue option either using own business transaction or original business transaction. At month end you calculate actual activity prices in the system.
You want to revalue the production orders with this actual activity prices.

23.What are the options available in the system for revaluation?

The options available are as follows:-
You can revalue the transactions using periodic price, average price or cumulative price.
Further you can revalue the various cost objects as follows:-
Own business transaction – Differential entries are posted
Original business transaction – The original business transaction is changed.

24. What is chart of account? What is the relevance of defining chart of account?

It is the top level  financial structure, contains the GL Accounts we define the all the accounts and one chart of accounts assign to company code and one chart of accounts will assign to many company codes . It is list of Gl accounts and  it contains account no , account name, language, length, cost element, blocking information that controls the how an account functions and how a gl account created in company code . COA Key.

25.  What is account group? What does it control?

IT determines the which fields you need to configure on the GL master record. It is necessary to have at least 2, one for B/S and another one for P&L accounts. It controls the number ranges of GL. The Status fields of the master record of GL Belong to company code area.

26.  What is posting key? What is its role?

It controls the line item of GL entry debit and credit.

27.  What is business area?

Organizational unit of external accounting that corresponds to a specific business segment or area of responsibility in a company. Financial statements can be created for business areas for internal purposes. They are primarily used to facilitate external segment reporting across company codes covering the main operation of a company (product line, Branches). The Business area may be the branch of the company or product lines it deals with

28.  While defining chart of account, there is field “manual creaation of cost element” and “automatic creation of cost element”, what is it?

Generally when ever we are creating cost elements we can create some of exependitures manually some automatically so we can create manually cost elements in defining chart of accounts.

29. After creating a customer/vendor, how can we check that under which account group we have configured this customer/vendor?

We can check through customer group and vendor group it was created by ours when we are creating  vendor and customer groups.

30. How the system will know that april is your first posting period?

Yes the system will find out april was first posting period. While configuring fiscal year we giving april to 1 may to 2, june to 3, like this system will identify april was the first posting period.

31. Define the term “fiscal year” , “posting period  varient” & ” field status varient”.

FSGV controls the additional account assignments and other fields that can be posted at the line item level for GL a/c. FSGV can be  control at three level i.e.,

32.In OBC4 (ch of a/c’s) – which controls the screen for a particular GL a/c group,

2) Posting Keys – which controls the screen for a particular posting key transaction is taken, &

3) Accounting Groups – which controls the screen for a particular account group i.e., customer group or vendor group.

33.  How can be or in what way baseline date is important in Automatic Payment Program run?

The Baseline date is used to calculate the due date by taking into account the payment terms. On the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the ‘Next Payment Date’ before picking the invoices to be paid.

34.  Please tell me the procurement cycle how it works?

Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could either happen based on the requirements on the SO, or a planned SO). the value flow gets passed on to FI at the time of goods movement. In the case of SD, the impact on FI happens only at the time of billing.

35.  Difference between Depreciation ,Accumulated Depreciation and APC? What is APC?

Depreciation – a decrease in the value of an asset due to wear and tear
Accumulated Depreciation – the total amount of depreciation calculated on a particular asset.
APC – refers to Asset transactions other than depreciation

36.  What is GR/IR?What  journal entries we should pass for this?

The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goods that are not yet invoiced have been received or when invoices arrive b4 the the delivery of goods.
During the time between the invoice being created and delivery of goods, there can be a timing difference, in order to accommodate this timing difference, a GR/IR account is maintained temporarily to record the flow .

37. What are the  accounting  entries take place in MM and SD?

Value from MM to FI is defined in OBYC…. on the material master the flow of values are assigned on the Costing, acctg, etc tabs where the system helps to post the necessary stock values into the appropriate GL accounts. helps to determine, the GL accounts updated when there is a movement of goods.
SD-FI – VKOA

38. Can we assign one Controlling area to two different Company Codes (but the company codes having different fiscal years/different currencies

Company code should have same financial year,  may have different currencies.
You can assign 2 or more company codes  to one controlling area as long as the chart of accounts are same. Furthermore, if you have different fiscal year variant in the company code, then make sure that the number of period remain the same.

39..  While posting transaction, can we give cost centre / production order at time.

Yes it is posiiable , but in such situation cost centre will be real and production order is stastical.If you assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry would be statistical.

40.  Which Master data uploads will be done?

The question is not very clear. If you are talking about CO Master data. Then Cost center need to be uploaded. You can use Data Transfer Workbench or write abap for it.

41.  Can we run Payment Programe giving ( Hdfc  vendor detailes ) City bank in Payment run programe?

Yes can be possible , this can resolved through ranking order and bank optimization in FBZP.You use use further selection in proposal paramater, if you would like to filter the open item based on the city

42.  What does document header control?

Field status.

43. After entering a document can you delete the entry? Can you change the document? Which fields’ can/not is changed?

Document header cannont be changed, after posting the document you cannot  change. only if you want to change the document the reseversal entry.

44. What is a special GL transaction?

The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aqusition

45. How do you reverse cleared documents?

By doing reversal posting.

46.  What is base line date? Why is that used? Can this be changed?

For paymentterms it is used. base line date is the due date.

47. How many statistical objects can be selected in when you post an FI document? Where CCtr, PCtr, OM are active?

Only two.

48.What is document type, and what does it control? Examples.

Document type is nothing vouchers containing line items. Several business transac! tions can be identified within a particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line item level of the document
Helps filing of physical document

49. What is posting key and what does it control?

These are special classification keys. Two character numerical key it controls the entry of line items.
Posting key determines Account type, Debit/credit posting, Field status of transaction.

50. What is field status group, what does it control?

FSG is mandatory field in ! GL Creation. You use this field to define which fields are displayed when you post business transactions to a G/L account.
A field may have one of the following statuses.
- Suppressed
- Display
- Optional
- Required

51. What is chart of account and how many charts of accounts can be assigned to a company?

Chart of account is a list of all G/L accounts used by one or several company codes.For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a Company code.You have to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code.
You have the following options when using multiple company codes.You can use the same chart of accounts for all company codesIf the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts If the individual company codes need different charts of accounts, you can assign up to two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, you can choose whether to balance the co! mpany codes which use different charts of accounts together or separately.

52. What does definition of a chart of account contains?

chart of account key
Name
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator

53. Can one COA be assigned to several companies?

yes. One COA can be assigned to several companies.

54.What is account group and what does it control?

Account group determines which fields you can configure on the G/L master record. It is necessary to have at least two one for B/S and another one for P&L a/c.
It controls the Number ranges of GL A/C.
The status of fields of the master record of GL belongs to company code area.

55.What is reconciliation account; can you directly enter documents in that a/c?

When you p! ost items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.
We can’t use reconciliation account for direct postings.

56. What is chart of account and how many charts of accounts can be assigned to a company?

Chart of account is a list of all G/L accounts used by one or several company codes.For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a Company code.
You have to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code.You have the following options when using multiple company codes.
You can use the same chart of accounts for all company codesIf the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts If the individual company codes need different charts of accounts, you can assign up to two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, you can choose whether to balance the co! mpany codes which use different charts of accounts together or separately.

57. What does definition of a chart of account contains?

chart of account key
Name
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator

58. Can one COA be assigned to several companies?

yes. One COA can be assigned to several companies.

59.What is account group and what does it control?

Account group determines which fields you can configure on the G/L master record. It is necessary to have at least two one for B/S and another one for P&L a/c.
It controls the Number ranges of GL A/C.The status of fields of the master record of GL belongs to company code area.

60.What is reconciliation account; can you directly enter documents in that a/c?

When you p! ost items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.
We can’t use reconciliation account for direct postings.

61.How do you control field status of GL master records and from where do you control!

Field status variant is maintained all FSGs.

62.What are the segments of GL master record?

- COA Segment
A/C group
Nature of account
Short text
GL a/c long text
Trading partner
Group Account Number
-  Company code segment
Account currency
Tax
Reconciliation a/c for a/c type
OIM,LID,FSG.

63.What does Field status group assigned to a GL master record controls?

It controls the account assignments that are made to the account. Specifically the field status group controls whether postings to cost centers, internal orders, profitability segments and so on are required, not allowed (suppressed), or optional.

64.What is Country and operational chart of account? Why do you use group chart of account?

Operational chart of account – Day to day activities It is mandatory.
Country COA – It’s used for legal specific requirement of each country. It’s additional and optional.
Group COA used for consolidation of Company codes. This is for group consolidation purpose.

65.What are all the segments in a Customer/Vendor master record?

Segments in Customer            Segments in Vendor
General Data segment            General data segment
Company code segment            Company code segment
Sales area segment              Purchasing organization Segment

66.What is open line item management? What do you mean by clearing open line items?

Open item management is further reconciliation function. OIM allows you to display the open and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line item posted in the account. The a/c is reconciled and cleared against another account. Ex. Salary clearing account and GR/IR Clearing account.

67.What is residual payment and part payment?

Residual payment it clears original invoice with incoming amount and create new line item for remaining outstanding amount.
Partial payment it leaves the original invoice amount and creates new
line item for incoming amount.

68.What is internal and external number ranges?

Internal Number Ranges: Doc. No will be provided by the system automatically in serial order allotting the next available progressive number. The number must be in numerical.
External Number ranges: Doc. No will be given manually by the end user. System will not lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric.Ans: Field status variant is maintained all FSGs.

69.What are the segments of GL master record?

- COA Segment
A/C group
Nature of account
Short text
GL a/c long text
Trading partner
Group Account Number
-  Company code segment
Account currency
Tax
Reconciliation a/c for a/c type
OIM,LID,FSG.

70.What does Field status group assigned to a GL master record controls?

It controls the account assignments that are made to the account. Specifically the field status group controls whether postings to cost centers, internal orders, profitability segments and so on are required, not allowed (suppressed), or optional.

71.What is Country and operational chart of account? Why do you use group chart of account?

Operational chart of account – Day to day activities It is mandatory.
Country COA – It’s used for legal specific requirement of each country. It’s additional and optional.
Group COA used for consolidation of Company codes. This is for group consolidation purpose.

72. What is open line item management? What do you mean by clearing open line items?

Open item management is further reconciliation function. OIM allows you to display the open and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line item posted in the account. The a/c is reconciled and cleared against another account. Ex. Salary clearing account and GR/IR Clearing account.

73. What is residual payment and part payment?

Residual payment it clears original invoice with incoming amount and create new line item for remaining outstanding amount.Partial payment it leaves the original invoice amount and creates newline item for incoming amount.

74.What is internal and external number ranges?

Internal Number Ranges: Doc. No will be provided by the system automatically in serial order allotting the next available progressive number. The number must be in numerical.
External Number ranges: Doc. No will be given manually by the end user. System will not lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric.

75.What is a Financial Statement Version?

A FSV (Financial Statement Version) is a reporting tool and can be used to depict the manner in which the financial accounts like Profit and Loss Account and Balance Sheet needs to be extracted from SAP. It is freely definable and multiple FSV's can be defined for generating the output for various external agencies like Banks and other Statutory authorities.

76.How are input and output taxes taken care of in SAP?

A tax procedure is defined for each country and tax codes are defined within this. There is flexibility to either expense out the Tax amounts or Capitalize the same to Stocks.

77.What are Validations and Substitutions?

Validations/Substitutions in SAP are defined for each functional area e.g. FI-GL, Assets, Controlling etc at the following levels
1. Document level
2. Line item level
These need to be specifically activated and setting them up are complex and done only when it is really needed. Often help of the technical team is taken to do that.

78.Is it possible to maintain plant wise different GL codes?

Yes. To be able to do so the valuation group code should be activated. The valuation grouping code is maintained per plant and is configured in the MM module. Account codes should be maintained per valuation
grouping code after doing this configuration.

79.Is Business area at company code Level?

No. Business area is at client level. What this means is that other company codes can also post to the same business area.

80.What are the different scenarios under which a Business Area or a Profit Center may be defined?

This question is usually very disputable. But both Business Areas and Profit centers are created for internal reporting. Each has its own pros and cons but many companies nowadays go for Profit center as there is a feeling that business area enhancements would not be supported by SAP in future versions.There are typical month end procedures which need to be executed for both of them and many times reconciliation might become a big issue. A typical challenge in both of them is in cases where you do not know the Business Area or Profit Center of the transaction at the time of posting.

81.What are the problems faced when a Business area is configured?

The problem of splitting of account balance is more pertinent in case of tax accounts.

82.Is it possible to default certain values for particular fields? For e.g.company code.

Yes it is possible to default values for certain fields where a parameter id is present.

Step 1 Go to the input field to which you want to make defaults.
Step 2 Press F1, then click technical info push button. This would open a window that displays the corresponding parameter id (if one has been allocated to the field) in the field data section.
Step 3 Enter this parameter id using the following path on SAP Easy access screen System à User profile à Own data.
Step 4 Click on parameter tab. Enter the parameter id code and enter the value you want as default. Save the usersettings.

83.Which is the default exchange rate type which is picked up for all SAP transactions?

The default exchange rate type picked up for all SAP transactions is M (average rate)

84.Is it possible to configure the system to pick up a different exchange rate type for a particular transaction?

Yes it is possible. In the document type definition of GL, you need to attach a different exchange rate type.

85.What are the master data pre-requisites for document clearing?

The Gl Account must be managed as an ‘open item management’ . This checkbox is there in the General Ledger Master Record called Open Item Management. It helps you to manage your accounts in terms of cleared and uncleared items. A typical example would be GR/IR Account in SAP (Goods Received/Invoice Received Account)

86.Explain the importance of the GR/IR clearing account.

GR/IR is an interim account. In the legacy system of a client if the goods are received and the invoice is not received the provision is made for the same.
In SAP at the Goods receipt stage the system passes an accounting entry debiting the Inventory and crediting the GR/IR Account .Subsequently when an invoice is recd this GR/IR account is debited and the Vendor
account is credited. That way till the time that the invoice is not received the GR/IR is shown as uncleared items.

87.How many numbers of line items in one single entry you can have?

The number of line items in one document you can accommodate is 999 lines.

88. A Finance Document usually has an assignment field. This field automatically gets populated during data entry. Where does it get its value?

This value comes from the Sort key entered in the Gl master record.

89.How do you maintain the number range in Production environment? Do you directly create it in the Production box or do you do it by means of transport?

Number range is to be created in the production client. You can transport it also by way of request but creating in the production client is more advisable.

90.In customizing “company code productive “means what? What does it denote?

Once the company code is live(real time transactions have started) this check box helps prevents deletion of many programs accidentally. This check box is activated just before go live.

91.What is done by GR/IR regrouping program?

The balance in a GR/IR account is basically because of 2 main types of transactions:-
Goods delivered but invoice not received – Here the Goods receipt is made but no invoice has yet been received from the vendor. In such a scenario GR/IR account will have a credit balance.
Invoiced received but goods not delivered – Here the Invoice is received from the vendor and accounted for, but goods have not been received. In such a scenario GR/IR account will have a debit balance.The GR/IR account would contain the net value of the above two types of transactions. The GR/IR regrouping program analyses the above transactions and regroups them to the correct adjustment account. The balance on account of first transactions will be regrouped to another liability account and the balance on account of second transactions will be regrouped to an asset account.

92.What are the functionalities available in the financial statement version?

In the financial statement version the most important functionality available is the debit credit shift. This is more important in case of Bank overdraft accounts which can have a debit balance or a credit balance. Thus in case of a debit balance you would require the overdraft account to be shown on the Asset side. In case of credit balance you would require the account to be shown on the Liability side.

93.Is it possible to print the financial statement version on a SAPscript form?

Yes. It is possible to print the financial statement version on a SAPscript form.

94.How do you configure the SAPscript form financial statement version?

It is possible to generate a form from the financial statement version and print the financial statements on a SAPscript form. In the customizing for financial statement version select the FSV you created and choose Goto à Generate form à One column or Two column form.You can also copy form from the standard system.

95.Is it possible to generate a financial statement form automatically?

Yes. It is possible to generate a form automatically.

96.Is it possible to keep the FI posting period open only for certain GL codes?

Yes. It is possible to keep open the FI posting period only for certain GL codes.

97.How do you keep the FI posting period open only for certain GL codes?

In transaction code OB52 click on new entries and maintain an interval or a single GL code for the account type S with the posting period variant. If the GL codes are not in sequence then you need to maintain
further entries for the posting period variant and account type S.

98. Can posting period variant be assigned to more than 1 company code?

Yes. Posting period variant can be assigned to more than one company code.

99.What is meant by a schema? (I said I'm only aware that it is a set of rules which is copied and renamed, but never worked on that.)

No, you have to say him that schema is a set of instructions ( Programs ) madified as per requirements and its process is to collect the data as from all the defined instuctutions with sub schemas and PCR's. As I was not authorised to work on them I know just the process of schemas only, (you should have said like this.)

100. How do you restrict the data to be entered in payroll area?

No, data is entered in a payroll area , but the employees are defined depending on their payscale structure. If you are restricting any data to be entered for pay strcs this is for indirectly for payroll area.

101. What is meant by authorization? Did you ever work on it?

Authorisations are the transactions given to the end users or the developers for only some areas to work, infotyopes, transaction codes, org units and others depending on the requirement of the client or the develping enterprise. Check this at PFCG tcode.

102. What is the difference between Indian and US Payroll. (I said each of them have their own ITs and the taxation differs.)

Yes it correct and even you have to say about the Benefits which are more important in US. In US unemployment tax will come. Garnishments will come, Residence taxation, Work tax and others, you have to say it in broad way then only they can know that you are working, or confident enough.

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